Full-service payroll processing plus multi-state sales tax compliance for businesses that sell across state lines. Every filing deadline, every jurisdiction, handled.
Payroll and sales tax share a uniquely punishing characteristic: miss a deadline by a single day and the penalties stack up fast. Payroll taxes have "trust fund" liability attached — the IRS can personally assess owners for unpaid withholding, even if the business is a corporation. Sales tax compliance has gotten dramatically worse since the 2018 Wayfair decision, which created economic nexus thresholds in nearly every state, meaning you might owe sales tax in 10 states without ever having a physical location in any of them.
Our payroll practice handles everything: W-2 employees, contractors, bonuses, equity comp, benefits accruals, garnishments, and multi-state withholding. We run payroll through Gusto or Rippling, file federal (Forms 941, 940, W-2, W-3) and state withholding returns, handle all deposits, and issue year-end 1099s to contractors. You approve timesheets; we handle everything else.
Sales tax is harder than payroll because the rules change by state, by city, and by product type. We register you in every state where you have economic nexus, file monthly or quarterly returns per jurisdiction, and remit tax collected. We integrate with Shopify, Amazon, Stripe, and QuickBooks Online to pull sales data automatically. You don't manually do anything after setup.
Two distinct services that can be engaged separately or together. Most clients bundle them because the data flow is tightly linked.
Weekly, bi-weekly, or monthly pay cycles. Direct deposit, paycheck printing, pay stub access, and employee self-service.
Forms 941 (quarterly), 940 (annual FUTA), W-2s, W-3, and 1099-NEC/1099-MISC for contractors. Filed on time, every time.
State income tax withholding and unemployment insurance filings in all 50 states. Registration included for new states.
Federal, state, and local payroll tax deposits made on schedule via EFTPS and state portals. We handle the entire deposit workflow.
Annual review of where you have economic nexus based on revenue and transaction volume. Register in new states before penalties accrue.
Sales tax returns filed in every state where you have nexus — monthly, quarterly, or annually depending on state rules.
Collected sales tax remitted to each state on or before the filing deadline. Reconciled against your POS and accounting systems.
If a state auditor shows up asking about sales tax, we handle the entire exam. Document prep, auditor interface, and settlement negotiation included.
First few W-2 hires, multi-state remote team, or equity-heavy compensation. Payroll complexity increases fast.
Shopify, Amazon, or DTC sellers with revenue in multiple states. Sales tax post-Wayfair requires professional management.
Agencies, professional services, and consulting firms with employees. Monthly payroll with benefits and bonuses.
Restaurants, retail, and service businesses with tipped employees, shift differentials, and state-specific wage laws.
Review current payroll setup and sales tax registrations. Identify gaps and bring everything current.
Configure Gusto/Rippling for payroll and Avalara/TaxJar for sales tax. Integrate with your accounting and POS systems.
First payroll runs under our management. First sales tax filings happen automatically. You verify everything looks right.
Every pay period, every filing deadline, every tax deposit — handled. You see monthly reports; nothing else is required of you.
Payroll starts at $295/mo for up to 10 employees. Sales tax compliance starts at $195/mo for up to 3 states. Bundled discount when engaged together.
Book a consultation. Tell us about your team and sales channels — we'll tell you what compliance looks like and what we'd charge to handle it.
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